📍 New Jersey Resources

Privacy Policy for Spring Rain Counseling,  Mental Health Practice - New Jersey

Last Updated: 12/23/2025
Effective Date: 12/23/2025

1. Introduction & Commitment

Spring Rain Counseling  ("we," "our," "us") is committed to protecting your privacy and the confidentiality of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website springraincounseling.com and when you engage with our practice for mental health services.

We adhere to:

• Health  Insurance Portability and Accountability Act (HIPAA)
• New  Jersey State laws governing mental health privacy
• General  Data Protection Regulation (GDPR) principles for international      visitors
• California  Consumer Privacy Act (CCPA) principles where applicable

2. Scope of This Policy

This Policy Covers:

• Website  visitors
• Potential  clients contacting us via website forms
• Current  and former clients (supplemented by HIPAA Notice of Privacy Practices)

This Policy Does NOT Cover:

• Protected  Health Information (PHI) covered by our HIPAA Notice of Privacy Practices
• Therapist-client  communications during treatment
• Medical  records (governed by separate clinical policies)

3. Information We Collect

A. Information You Voluntarily Provide

• Contact  Forms: Name, email, phone, brief inquiry message
• Appointment  Requests: Preferred dates/times, service interest
• Newsletter  Sign-ups: Email address, optional name
• Intake  Forms (Secure Portal): Completed only after establishing      relationship

B. Automatically Collected Information

• Technical  Data: IP address, browser type, device information
• Usage Data: Pages visited, time spent, referral sources
• Cookies  & Tracking: See Section 6 for details

C. Information From Third Parties

• Professional  directories (Psychology Today, etc.)
• Insurance  verification services
• Referral  sources (with your consent)

4. How We Use Your Information

Purpose: Legal Basis

Respond to inquiries about services: Legitimate interest

Schedule appointments: Performance of contract

Send practice updates (with consent): Consent

Improve website functionality: Legitimate interest

Comply with legal obligations: Legal requirement

Protect against fraudulent activity: Legitimate interest

We never sell your personal information to third parties.

5. How We Protect Your Information

Security Measures

• Encryption: SSL/TLS  encryption for all data transmissions
• Secure  Forms: HIPAA-compliant forms for clinical inquiries
• Access  Controls: Limited staff access to personal data
• Regular  Security Audits: Annual security risk assessments
• Data  Backup: Encrypted, secure backups

Website-Specific Protections

• Regular  software updates and security patches
• Secure  hosting with enterprise-level protection
• Vulnerability  scanning and monitoring

6. Cookies & Tracking Technologies

Essential Cookies

Required for website functionality:

• Session  management
• Security  features
• Form  functionality

Analytics Cookies 

We use [Google Analytics/other] with anonymized IP addresses to:

• Understand  website traffic patterns
• Improve  user experience
• Measure  marketing effectiveness

Your Cookie Choices

• Browser  settings to refuse cookies
• Cookie  consent banner on first visit
• Opt-out  of non-essential cookies

7. Third-Party Disclosures

We may share information with:

Service Providers (Under Business Associate Agreements)

• Electronic  Health Record systems (e.g., SimplePractice, TherapyNotes)
• Billing  and payment processors
• Email  service providers
• Website  hosting services

Legal Requirements

• As  required by New Jersey law
• Court  orders or subpoenas
• Mandated  reporting situations
• To  prevent serious harm

Professional Consultation

• With  clinical supervisors (anonymous when possible)
• For  quality assurance purposes

8. Your Rights (NJ Residents & All Users)

Access & Correction

• Request  access to your personal information we hold
• Request  corrections to inaccurate information
• Receive  an accounting of disclosures (for PHI)

Control Your Data

• Opt-out  of marketing communications
• Request  data deletion (where applicable by law)
• Download  your data in portable format

Exercise Your Rights

Contact: Renee Moffett, Privacy@Springraingcounseling.com,732-290-5891
Response time: Within 30 days as required by NJ law

9. Special Considerations for New Jersey

NJ Specific Laws We Comply With

• NJ  Identity Theft Prevention Act (N.J.S.A. 56:11-44 et seq.)
• NJ  Consumer Fraud Act
• NJ  Personal Information and Privacy Protection Act
• NJ  Security Breach Notification Law

Minors' Privacy

• We  do not knowingly collect data from children under 13
• Parental  consent required for minors' treatment information
• Special  protections for adolescents' therapy records under NJ law

10. Telehealth Privacy Considerations

For clients using our Telehealth services:

• Platform: Secure,  HIPAA-compliant video platform
• Location: You  must be physically in New Jersey during sessions
• Environment: Your  responsibility to ensure private setting
• Recording: Sessions  are not recorded without written consent

11. Data Retention

Website Inquiry Data: 2 years

Newsletter Data: Until unsubscribe request

Client Records: 7 years post-termination (10 years for minors) as required by NJ law

Analytics Data: 26 months anonymized

12. Breach Notification

In the event of a data breach involving your personal information:

• Notification: We  will notify you as required by NJ law (within most expedient time      possible)
• Regulators: Report  to NJ Attorney General and OCR if involving PHI

13. Third-Party Links

Our website may contain links to other sites:

• We  are not responsible for their privacy practices
• We  link to reputable mental health resources (NAMI NJ, 988, etc.)
• Review  privacy policies of linked sites

14. Changes to This Policy

We may update this policy to reflect:

• Changes in NJ or federal law
• Practice  procedure updates
• Technology  changes

Notification Method:

• Posted  on website with updated date
• Email  to current clients for material changes
• Available  in office upon request

15. Contact Information

Privacy Officer: Renee Moffett

Email: privacy@springraincounseling.com

Phone: 732-290-5891

Address: 865 NJ 33 Business ste #3, unit#103 Freehold, NJ 07728

For Clinical/Records Requests: Use separate authorization forms available through your clinician.

16. Complaints

If you believe your privacy rights have been violated:

1. Contact  our Privacy Officer first
2. File  complaint with NJ Division of Consumer Affairs
3. File  complaint with U.S. Department of Health and Human Services Office for      Civil Rights

Acknowledgment:
By using our website, you acknowledge you have read and understand this Privacy Policy. This policy supplements but does not replace our HIPAA Notice of Privacy Practices provided to all clients at intake.